Guidelines for Gifts and Donations
The Department of Veterans Affairs Voluntary Service (VAVS) manages the many gifts and donations provided by generous and caring donors wishing to support our nation’s veterans. VAVS volunteers, community and civic groups, corporations, veterans service organizations and individuals are among the many contributors of monetary and in-kind donations to the VA.
There are nearly as many ways for donors to support veterans as there are ways to volunteer serving veterans. The generosity of our donors provides supplemental resources necessary to support a variety of programs and services for veterans and their families that otherwise would not be available.
Through financial contributions to the VA, you enable us to purchase the most urgently needed items that directly help support veteran programs such as: transportation services, social service assistance, recreation programs and activities, temporary lodging for families of veterans recovering in a health care facility, rehabilitation equipment, homeless veterans services, holiday gifts, phone cards and other assistance as needed.
Benefits of Giving
When you give to the VA, you are making a positive difference in a veteran’s life. Your support can help us to better serve veterans, and provide the resources that will help to improve the lives of our nation’s ill and disabled veterans. We invite you to learn more about the ways you can help by giving to the VA or by volunteering. You will experience the satisfaction that comes from selflessly giving to those who gave of themselves to serve our country and defend our freedom.
To Make A Donation
- Make checks payable to James A. Haley Veterans’ Hospital.
- Checks should never be made payable to “cash” or to an individual.
- If you wish to designate your donation for a specific purpose or General Post Fund Account (list below), please do so at the time of your donation in the memo section of the check, or include a designation letter. The VA honors donor intent. Accounts frequently used are listed below.
- Give cash donations only as a last option. Checks are preferred.
- Always ask for a receipt (VA Form 10-2815).
- A Field Service Receipt (VA Form 4-1027) and acknowledgment letter will be mailed to the donor within 30 days of receipt of gift.
List of JAHVH General Post Fund Accounts
- 9002 — General Purpose: Approximately $1600.00 of funds in this account are expended every 8 weeks to purchase comfort articles distributed to inpatients. Funds in this account are also used for holiday gifts, patriotic ceremonies, canteen books, special programs and more, all for the benefit of our veterans and active duty service members.
- 9008 — Recreation: Funds utilized for various recreational outings of patients. These outings are necessary for patients’ rehabilitation and reintegration into society.
- 9009 — Christmas Fund: Donations to this account are utilized to purchase holiday gifts for each inpatient.
- 9010 — Social Service Relief Fund: Donations to this fund are used to help indigent patients with emergency needs, primarily providing assistance to patients with transportation needs.
- 9149 — Mental Health Intensive Case Management: These donated funds are utilized for recreational outings (fishing, for example) for patients in this special mental health program.
- 9155 — Patient Family Internet Cafe: Gifts to this fund are utilized to provide refreshments and to purchase items for Café VA, where patients and their family members have internet access and enjoy entertainment, with refreshments.
- 9160 — Polytrauma Unit: Funds in this account are utilized for various outings for Polytrauma Unit patients.
- 9166 — Day Care: These monies are to be used for day care expenses for children of veterans/active duty service members lodging in Fisher House or Haley House. While these children’s presence at their parents’ bedsides is an integral part of the patients’ rehabilitation, the children sometimes need to be in daycare for their well-being.
- 9167 — SCI F and FV: Gifts for this account will be used to make purchases to enhance the lives of those patients residing in this recent addition to our Michael Bilirakis Spinal Cord Injury Center, to make their lives as Community Living Center residents more comfortable and enjoyable.
- Goods and services, known as in-kind donations, can be very valuable in helping veterans, but guidelines apply to what, where, and how such gifts can be made.
- If you have in-kind donations you think would be appropriate for JAHVH, please contact Voluntary Service at (813) 972-7533 so we can identify how and where they can be most beneficial.
- Ensure the correct name and address of person or group donating the items is provided. A Field Service Receipt (VA Form 4-1027) and acknowledgment letter will be mailed to the donor within 30 days of receipt of gift.
- It is always helpful to include a listing of all of items donated to ensure proper credit for group or organization.
- VAVS staff does not place a dollar value on in-kind donations for tax purposes. However, the thank you letter will describe the gifts. It is the responsibility of the donor to determine fair dollar value for IRS purposes.
Patron-Coupon Book Donations
- These are also known as Canteen Books and are available in $1 value increments. Veterans use these to make purchases in VA Canteen Retail Store and Food Court or to pay for barber services.
- These may be purchased directly from the VA Canteen Service.
- To receive credit for the donor organization, either present the Canteen Books (an in-kind donation) or make check payable to James A. Haley Veterans’ Hospital and earmark the check for “Canteen Books.” Your gift will be deposited in our General Purpose Fund account and will be utilized to purchase these books from the Veterans Canteen Service.
- If the Canteen Books are for a specific organization or event, please advise the Voluntary Service staff.
- Your gift (either the canteen books or the check) will be acknowledged by Voluntary Service within 30 days of receipt of the donation.
Your Gift is Tax Deductible
Although the VA is not a 501(c)(3) organization, the Internal Revenue Service authorizes that donations made to the VA are tax deductible according to the Federal Tax Code as “Donations to the United States” in the manner and to the extent allowable by law. (Note: The Internal Revenue Service (IRS) has special rules regarding the tax deductibility of contributions for $250 or more.)
The VA ensures all contributions are used efficiently and responsibly. Donors should know 100 percent of every contribution goes directly to benefit veterans and their families.
If you are interested in making a donation to VA or if you would like more information about how you can support veterans and active-duty service members, contact the Voluntary Service staff at James A. Haley Veterans’ Hospital, 13000 Bruce B. Downs Blvd., Tampa, FL 33612; (813) 972-7533; Rm. 2A-215L.